"How to" Guideline series is coordinated by Helen Mongan-Rallis of the Education Department at the University of Minnesota Duluth. If you have any questions, comments, or suggestions to improve these guidelines please me at e-mail hrallis@d.umn.edu.

UM Connect (Adobe Connect): Guidelines for Recording and Viewing Recorded Sessions

By Helen Mongan-Rallis. Last updated: January 6, 2009

These guidelines include 3 parts:

• The first two are for the meeting host/instructor:
  • how to record a session and
  • how to access the archive of your recording).
• The third part is all that is needed for participants in order to guide them in how to locate and watch a recording of a meeting.
  Note: I have also created separate, stand alone guidelines for students/participants on how to view recording UMConnect/Adobe Connect sessions (as they don't need all the details provided here for instructors). Feel free to share these guidelines with your students or anyone who would like guidelines on viewing recordings UMConnect/Adobe Connect sessions .

Recording a Session

First follow the guidelines for setting up and a session, and then for facilitating a session. Once you have entered the session and are ready to start recording:

1. From the "meeting" menu, select "Record:
   
   
   
   
2. Once you select this, a box will open asking you to enter any information about the session that you wish to be displayed when users access the recording at a later date.
• The meeting name will show up in the box next to "name." You can change this to a different name (for example, in the box below, the name shows as "testing_0" --> I could change it to "Recording of Testing Meeting").
• Next to "summary" you can type a short description or summary of the meeting (you can also leave this blank if you decide that the title is sufficient).
• When you have entered the meeting information, click on the "OK button at the bottom of the in the record meeting box
  
  
  
  
3. The recording of the meeting will begin immediately. In the top right hand of your UMConnect screen a message will show indicating that the meeting is being recorded. A red button above this also indicates that the meeting is being recorded. All presenters and participants in the meeting will see the message that the meeting is being recorded.
   
   
   
   
4. When you want to stop recording the session, click on the red dot, and then when the above box appears again, click on the link to "stop recording."

Locating the archive of your recording

Once you have recorded a session, it will be saved into your UMConnect archive.

1. Login to UMConnect (this will take you to your UMConnect home page)
2. Click on the link to "My Scheduled Meetings"
   
   
   
   
3. From the list of your meetings (if this is a recently recorded meeting, it will still be listed under "scheduled meetings" but later it will appear under the list of "expired meetings). Click on the name of the meeting from this list.
4. Note: this step is not intuitive!! It is easy to get confused here and link to the meeting itself at this point -- which you do NOT want to do. Rather, once you link the meeting from the list (described in step 3 above), the meeting details will be displayed. What you need, is not the meeting details, but rather the link to the recording of the meeting. You will find this near the top of the page, where it shows a link to "recordings." Click on this.
   
   
   
   
5. You are not quite there yet! Now a screen appears showing a link to the recorded meeting with a little icon of a VHS video tape next to it. To link to the information about the recording, you need to click on this link (see screen shot below):
   
   
   
   
6. Almost there! When you click on the link to the recorded session, the information on the session will be displayed. This includes the link to the URL for viewing the session.
   • To view the session, click on the link. This will finally take you to the recording of the session!
   • If you want to tell others the location of the meeting recording: copy the URL and paste it into an email, course website, or any other location that your users will view to find out about the meeting recording.
     
     
     
     

Viewing the recording of the meeting/class session

1. In order to view the meeting, all that users will need is an Internet connection and a their preferred browser (e.g. Firefox, Internet Explorer, Safari). When users connect to URL of the meeting (see Step 6 above), the meeting recording will immediately load in a browser window.
• For example, the following is a link to a session that I recorded in UMConnect for a class that I was teaching: https://umconnect.umn.edu/p25854358/. I recorded this for my students as a stand-alone "lecture" (on overview of different types of synchronous tools for online teaching), and provided to URL to students on our course website so that they could watch it in preparation for our next class.
2. While viewing the meeting/session, users can stop or restart the playing of the recording at any point by clicking on the "pause" button that is displayed at the bottom left side of the browser window. You can also move forwards or backwards to different points in the recording by dragging and clicking on the gray vertical bar (to the left of where it says "playing"). This enables users to replay parts of the recording or to skip ahead in the recording.
3. The amount of elapsed time is shown to the right of the "playing" message. If you know at what point you want to begin reviewing the recording, you can move the slider forward until the desired point (e.g. 18.22 seconds into the recording) and begin playing the recording from there. For instructors: if you wish to have students focus on particular segments of a recorded class/meeting, you can tell them where to locate these segments by giving them the times (e.g. "Pay particular attention to the segments at 0:03:15 and 0:20:30).
   
   
   
   
   

Return to the Index of How To Guidelines