Excused Absences

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Excused Absences

Effective: January 3, 2011
Last Updated: Approved by EPC April 28, 2010; amended and approved by Campus Assembly on November 9, 2010
Policy Owner: Academic Affairs

Students are expected to attend all scheduled class meetings.  It is the responsibility of students to plan their schedules to avoid excessive conflict with course requirements. However, there are circumstances that lead to excused student absence from the classroom. 

  1.  Students may not be penalized when legitimate and verifiable circumstances lead to their absence from attending class or taking a final exam in a credit bearing course.  These are subpoenas, jury duty, military duty, religious observances, illness [1], and bereavement for immediate family.

  2. NCAA varsity intercollegiate athletics are also considered legitimate and verifiable circumstances for excused absences.  Student athletes must provide instructors the team schedule during the first week of the semester.

  3. A student must notify instructors of circumstances identified above prior to the expected absence or as soon as the circumstance leading to the absence from class is known.  Students must also provide written documentation to verify the reason for the absence.

  4. If conditions in (1) or (2) and (3) are met, instructors shall work with the affected student so that he/she can make up required course assignments, complete an alternative assignment, or have the missed assignment excused.  This accommodation should be implemented in a reasonable and timely manner.

In addition, there are other circumstances not mentioned above that lead to absence from class. These requested absences may be excused at the instructor’s discretion; students must provide written documentation to verify the reason for the absence.

Appeals Process

The first step of any resolution should be between the parties involved. Department head involvement may be requested to assist in finding a resolution. If satisfactory resolution can not be found at this level, an appeal can be made first to the Collegiate Dean and then to the Office of the Executive Vice Chancellor of Academic Affairs.

[1] This includes illness of dependents in the student’s care.