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Frequently Asked Questions:
The following FAQ applies to the student conduct, with the exception of gender and sexual violence allegations. For more information on gender and sexual violence, please go here.
I received a letter from OSCCR– now what?
Please check the time of your scheduled meeting and reply to either confirm your attendance or re-schedule. Once you arrive at your meeting, you can expect the following from an OSCCR staff member:
- We will meet you in the lobby of Kirby Plaza 245 and will bring you back to a private, quiet office for conversation.
- We will likely ask a few general questions about who you are – what are you studying, where do you live, etc.
- Next, we’ll provide an overview of the conduct process and the Student Conduct Code.
- We’ll review the allegations reported to our office and we’ll hear your account of what happened.
- We’ll determine if there a preponderance of the information presented suggests a violation of the Student Conduct Code. Depending on your case, this might not happen until after the meeting. In this case, we’ll communicate the decision to you via e-mail.
- We’ll discuss resolution options. Depending on your case, you might have the option to accept or reject an informal resolution in the meeting itself. If multiple students are involved or other complexities are presented, we’ll send you an informal resolution after the meeting via e-mail.
- We will provide resources to assist you in moving forward from the matter.
- We’ll answer any questions that you have.
What is the preponderance standard?
The preponderance standard is the standard of review utilized in all student conduct cases. This standard means that our decisions are made by determining whether it is ‘more likely than not’ that a violation occurred. In other words – ‘50% + a feather’ of the information presented must suggest a violation of the Student Conduct Code occurred for you to be found responsible. This standard of review is less stringent than the standard typically used in a court of law, which is ‘beyond a reasonable doubt.’
What happens if I miss or skip my administrative meeting with OSCCR?
OSCCR will send you an e-mail stating that the meeting time has passed and that you did not attend. We will also let you know that a hold has been placed on your student record. This hold, will appear as an ‘HF’ on your student account. The HF hold restricts your ability to add or drop courses, receive transcripts, and graduate. The hold will remain in place until you have satisfactorily resolved the matter with OSCCR by scheduling and attending a meeting with us.
What if I disagree with the hearing officer’s decision or I don’t want to accept the informal resolution presented to me?
If you do not accept the informal resolution offered by your hearing officer, you may request that the Student Hearing Panel review the issue further. For more information about what happens during a formal hearing, go here.
How can I appeal?
Appeals can be filed in writing, either after a decision is made by a hearing officer or Student Hearing Panel. Appeals must be made in writing within 5 weeks days of the date of the outcome letter using the appeal petition. Appeals must be based on the following grounds:
- New information became available that was not known at the time of the hearing;
- A major procedural error was made in the conduct process;
- The sanction assigned was inconsistent with current sanctioning.
Once an appeal is received, it is heard by the Student Appeals Panel. The role of SAP is to deliberate judgment regarding the specific grounds appealed and not to rehear the complaint. To decide an appeal, the appellate body reviews the written appeal submitted by the appellant and may review any or all portions of the record as appropriate to decide the appeal. The panel may uphold, reduce or increase sanctions imposed by the prior hearing party or remand the case to be heard by a new hearing body.
I have a registration hold regarding a conduct matter on my record. What should I do?
There are a variety of reasons why OSCCR may have put a hold on your account. Some commonly occurring reason include, but are not limited to
- A missed or skipped administrative meeting with OSCCR
- Incomplete/tardy sanctions
- Student is currently suspended or expelled from UMD
- Student is currently on interim suspension
- A former student, who was enrolled at UMD sometime in the past year, is cited by the Duluth police department.
If you have a registration hold for a student conduct matter(an ‘HF’ or ‘PL’), contact OSCCR at firstname.lastname@example.org or 218-726-7255 to speak with a conduct officer.
Will I have a record?
If you are found responsible for a violation of the Board of Regents Conduct Code, you will have a student conduct record. Student conduct records are kept for five (5) years past the date of graduation or date of most recent enrollment per the University of Minnesota’s U-Wide Policy. For cases of suspension or expulsion, the records are maintained indefinitely.
Who can find out about my record?
In general, student conduct records are kept confidential. However, OSCCR will release records as appropriate and to the extent permissible under University of Minnesota Board of Regents Policy and federal and state law. As you apply for employment, the associated third party (the employer) may request that you waive your confidentiality rights to your student conduct record as they consider your professional candidacy.
Will my parents/guardians/ family be notified of my charge?
Generally, no. If you would like OSCCR to be able to discuss your case with a parent or guardian, please submit a waiver release here.
What if I want my friend, parent or attorney to be involved in this process?
You are welcome to have up to two advisors present during all stages of the conduct process. An advisor may be an attorney, union representative, advocate, support person, or any other individual of the student’s choosing with the exception of those who are witnesses with information about facts material to the underlying case. In cases of Sexual Misconduct please refer to Roles and Responsibilities of Advisors. Your advisors cannot actively participate in the hearing process. Notification that an individual will be bringing an advisor must be made via e-mail to email@example.com no less than 24 hours in advance of your meeting or hearing.
What’s the point of all this?
Our goal is to educate students about behavior and decision-making, and to foster a safe and healthy community in which academic success can occur.
The Office of Student Conduct & Conflict Resolution recognizes that college students (like all of us) make mistakes. We care for students and we help them by examining how their decisions and behaviors contribute to (or detract from) their overarching goals at UMD. Our outcomes provide students an opportunity to make things right or to prevent themselves from ending up back in the same situation again in the future.