Keeping, Review and Update of the Laboratory Safety Plan
Any records of exposure evaluation carried out by individual
departments (including continuous monitoring systems) will be kept
within the department and also sent to the Department of Environmental
Health and Safety. Results of exposure evaluations carried out by DEHS
will be kept by DEHS and sent to the affected department. Raw data will
be kept for one year and
summary data for the term of employment plus 30 years.
Results of medical consultations and examinations will be kept by the
treating physician for a length of time specified by the
appropriate medical records standard. This time will be at least the
term of employment plus 30 years as required by OSHA.
Historically, individual employee training has been recorded on form BA
725A (see Appendix M) and kept in the individual's department or
college for five years. More recently, web-based training and many
in-person training sessions for employees are tracked electronically in
the university’s PeopleSoft system. The records must include the
name and title of the trainer, the trainee, the date and the content of
training. Training records for laboratory volunteers must also be
maintained for at least five years. Hard copy and/or electronic
forms must be available in the event of an audit by the University
Audit Department or state or county regulators.
Fume hood monitoring
Data on annual fume hood monitoring will be kept in the Department of
Environmental Health and Safety Office. Fume hood monitoring data are
considered maintenance records and as such the raw data will be kept
for one year and summary data for 5 years.
Research Safety Officers must coordinate and/or conduct formal audits
of laboratories in their sphere of responsibility at least
annually. A checklist is available in Appendix G, and a template
report form is available in Appendix P. Checklists and reports should
be kept for at least 5 years.
Research Safety Officers work with PIs and researchers to complete the
Accident Investigation Form in Appendix N. Reports should be kept
for at least 5 years.
Review and Update of Laboratory Safety Plan
On an annual basis, this Laboratory Safety Plan will be reviewed and
evaluated for effectiveness by the Department of Environmental Health
and Safety and updated as necessary. Any changes in the
Laboratory Safety Plan will be transmitted to college and departmental
research safety officers, who are responsible for carrying out a
similar review and modification of their plans, and submitting a
revised copy to the Chemical Hygiene Officer.