Beginning January, 2007, only email clients configured to use secure settings will be able to connect to the UMD email servers to send and receive mail.
Unless configured to use secure (encrypted) protocols, email programs send your username, password, and email content as clear text that can possibly be intercepted by others - particularly on a wireless network. You should check your email program's settings to make sure your incoming (IMAP or POP) and outgoing (SMTP) servers are configured to use secure settings.
Are you already using POP?
For new users of Outlook Express we recommend using IMAP instead of POP. However, if you are already using POP, to avoid confusion you may want to continue using POP. The secure settings will be similar to the IMAP instructions below but you won't see some setting that are mentioned such as "Root folder path." Some of the port numbers will also be different.
Outlook Express secure settings
For UMD faculty/staff we recommend using the full version of Outlook rather than Outlook Express. Outlook is included with theMicrosoft Office suite, which is available as part of the Microsoft Campus Agreement program.
- If you already have an account set up in Outook Express you can
skip to Step 8 If you are creating a new account
follow the steps below.
Choose "Accounts" from the "Tools" menu.
- Select the "Mail" tab on the left. Select
the "Add" popup on the right and choose "Mail...".
- Enter your full name in the "Display name:" field.
- Enter your full email address in the "E-mail
address:" field. Click "Next."
- We recommend using the IMAP protocol rather than POP. If you already
are using POP with Outlook Express you may want to keep the "POP"setting
(you would enter "pop.d.umn.edu" instead of "imap.d.umn.edu" below).
Select "IMAP" from the "My incoming mail server" popup.
Enter "imap.d.umn.edu" in the "Incoming mail" field. Enter "smtp.d.umn.edu" in the "Outgoing mail field."
- Click "Next" in the "Internet
Mail Logon" screen.
- Click "Finish" in the "Congratulations" screen
(don't get too carried away, there's more settings to make).
- In the "Internet Accounts" screen, select your account from
the list and the click the "Properties"
button on the right.
- Click on the "Servers' tab.
Put a check in "My server requires authentication."
- Click on the "Advanced" tab.
For Outgoing mail (SMTP), put a check in front of "The server requires a secure connection".
Change the "Outgoing mail (SMTP)" port to "465".
For "Incoming mail (IMAP)" put a check in front of "The server requires a secure connection".
The "Incoming mail (IMAP)" port number should change to "993".
POP users: If you are using the POP protocol the "Incoming mail (POP)" setting should be "995"
- Click on the"IMAP" tab.
Enter " ~/Mail/ " in the "Root folder path" field (the first squiggly character is a "tilde"). This will tell Outlook Express where to look for your saved mailboxes. You won't see this setting if you're using POP.
NOTE: If you have already been using Outlook Express without the "~/Mail/" setting you may have mailboxes that you won't be able to see if you use this settings. Just leave this "Root folder path" setting empty to continue to see all of your saved mailboxes.
Click "OK" to close the Properties window.
Click "Close" to close the "Internet Accounts"window.
- To display your saved mailboxs, in
the "Folders" column on the left click on the plus
sign next to "imap.d.umn.edu".
Outlook Express may not show you all of your saved folders. To display missing mail folders, right-click on the "imap.d.umn.edu" item in the left column and choose "IMAP Folders...".
If a mailbox does not have a "letter" icon next to it this means it won't display in your "Folders" column. To display a mailboxe, click on it and then click the "Show" button on the right.
- If you have Symantec AntiVirus installed
you will need to disable the Email Protection option
in order to send email using secure settings.
Select Symantec Client Security from the Start menu.
Expand the Configure option and click on Internet E-mail Auto-Protect.
Remove the checkmark in front of Enable Internet E-mail AutoProtect.
Click OK and close the window.
If you use Outlook Express off-campus using a different ISP
If you use Outlook Express at at home and have a different Internet Service Provider such as cable modem or DSL you may have configured a different SMTP server setting so that you can use your ISP's outgoing SMTP server. Your ISP's SMTP server may also support secure settings. If it does not we recommend you use UMD's server (smtp.d.umn.edu) with secure settings. You can send outgoing email through UMD's smtp.d.umn.edu server anywhere you're connected to the Internet if you enable the secure settings.
You also do not need to use Virtual Private Network (VPN) software in order to send email with secure settings. However, for other security reasons we do recommend running VPN unless your computer is connected to an on-campus ethernet connection.
Rev 12/14/06 jrn