PREPARE A JOB DESCRIPTION
Job Aids in Writing a Job Description
The job description will help you identify and summarize the major duties
of a job. The first step in hiring is to prepare a job description. Job
descriptions are the benchmark for future job requisitions, writing performance
standards, and job reviews. There are a number of ways to write job descriptions:
- The supervisor may write the description alone if the position is
vacant or being reorganized.
- The supervisor may write a draft for the employee to review and discuss.
- The employee may write a draft for the supervisor to review and discuss.
- The supervisor and employee may meet to write the description together.
- The supervisor may integrate descriptions that s/he and the employee
To evaluate an applicant for a job, the following questions must be determined
- In what type of work environment (office, grounds, etc.) will this
job be performed?
- What are the general responsibilities of the job?
- What specific duties will the employee have to perform?
- What formal education, training, or certification is required (or
- What prior experience (paid work or volunteer) is required (or extremely
- What special skills (typing, operating equipment, etc.) are required
(or extremely desirable)?
- What personality traits (calm, able to deal with conflict, assertive,
organized, detail-oriented, etc.) are required (or extremely desirable)
If you have questions about compliance with ADA, refer to Establishing
Qualification Standards/Selection Criteria.