Department of Human Resources & Equal Opportunity

Hiring Manual

Step by Step Procedure in Hiring a Non-Academic Employee

Table of Contents

• Step 1: Job Description
  
  

• Step 2: Prepare a Job Requisition
  
  
• Step 3: Interviews
  
  
• Step 4: Reference Checks
  
  
• Step 5: Notify Applicants
  
  
• Step 6: Complete Hiring Process
  
  
• Step 7: Onboarding- Orientation

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Job Description

PREPARE A JOB DESCRIPTION

Supervisor Job Aids in Writing a Job Description

The job description will help you identify and summarize the major duties of a job. The first step in hiring is to prepare a job description. Job descriptions are the benchmark for future job requisitions, writing performance standards, and job reviews. There are a number of ways to write job descriptions:

• The supervisor may write the description alone if the position is vacant or being reorganized.
• The supervisor may write a draft for the employee to review and discuss.
• The employee may write a draft for the supervisor to review and discuss.
• The supervisor and employee may meet to write the description together.
• The supervisor may integrate descriptions that s/he and the employee write independently.

To evaluate an applicant for a job, the following questions must be determined in advance:

• In what type of work environment (office, grounds, etc.) will this job be performed?
• What are the general responsibilities of the job?
• What specific duties will the employee have to perform?
• What formal education, training, or certification is required (or extremely desirable)?
• What prior experience (paid work or volunteer) is required (or extremely desirable)?
• What special skills (typing, operating equipment, etc.) are required (or extremely desirable)?
• What personality traits (calm, able to deal with conflict, assertive, organized, detail-oriented, etc.) are required (or extremely desirable)

If you have questions about compliance with ADA, refer to Establishing Qualification Standards/Selection Criteria.