1. FILL OUT the Online Employment System using the Job Description and Selection Criteria
you created on Step 1. Be sure that the Job Requisition reflects the
current essential functions of the position and that it specifies those
duties fundamental to the job.
Include any special information needed to help with recruitment:
work hours, days of week, etc. (shift) if it is other than Monday-Friday,
7:45am - 4:30pm, or if there may be occasional overtime needed
length of the posting. If the job will be advertised
in the newspaper, it will need to be posted for a minimum of ten
(10) calendar days. Advertisement must be submitted to UMD HR&EO for
If it is not going to be advertised in the newspaper:
(a) for Civil Service, a minimum of seven (7) calendar days is required
for the posting of an announcement concerning a vacancy in a Continuing
or Temporary Posted position, except where a laid-off or injured worker
(b) for AFSCME Clerical, Technical and Teamsters, at least seven (7)
calendar days is required.
If the department wishes to re-post after the deadline date, a minimum
posting of seven (7) working days is required.
specify additional information you would like from applicants at
time of interview or they may submit online (resumes, references,
work samples, etc.). Indicate this at the bottom of the Requisition.
designate if "internal" (reserved for current university
employees only) or "external" (open to the public).
Some restrictions may apply, and if they do, it will be clearly stated
on the posting. Examples of statements include:
Reserved for Current University employees only (department's
2. Designate if a continuing or temporary appointment.
3. Designate appointment term (e.g., 9, 10, or 12 month).
The online Job Requisition is then ROUTED for approval to the
Director/Department Head, then Dean (if applicable), then Vice Chancellor.
a. The appropriate Vice Chancellor ROUTES the online Job Requisition
Form to UMD HR PRO.
b. Upon approval, UMD HR PRO will then ROUTE it to the U of M Compensation
c. Once reviewed by U of M Compensation unit, they will ROUTE to UMD
HR&EO Employment Team to post.
UMD HR&EO will screen the applications specified on the essential qualifications.
Application forms of those who meet the essential qualifications will
then be ROUTED to the hiring department.
Nothing in federal law nor University policy mandates the hiring of
any applicant who does not meet the essential qualifications for a vacancy
as approved and posted by UMD HR&EO. Should a department feel that UMD
HR&EO has certified and referred any applicant who does not meet the stated
Essential Qualifications, the hiring department should immediately notify
the UMD HR&EO Director or Associate Director.
For all Job Requisitions with 18XX class number:
Per the Agreement Between the University of Minnesota and Locals
3800 and 3801, AFSCME Council 6:
Applicants who apply for vacancies and who have been certified by
the Employer as meeting the qualifications and measurable job related
selection criteria for a vacancy shall be considered in the following
A. Bargaining unit employees who have applied for a vacancy in their
Department following the procedures above and who are qualified and
meet the measurable and job related selection criteria as determined
by the Employer, shall be considered for a bargaining unit vacancy
before other applicants.
B. All other applicant.
If you have any questions, contact Mary Cameron at 726-7912.