Volunteers and UMD
Process for General Volunteer Agreements
Departments who occasionally use volunteers must follow this process
for formalizing the relationship of volunteers at UMD and to address any
potential legal issues surrounding the volunteer relationship.
1. Open the appropriate OGC Volunteer Agreement Contract:
a. Volunteer Agreement and Release
OR Volunteer Researcher Agreement and Release
b. Review the departmental responsibilities on the first page.
c. Enter the applicable information:
i. Volunteer name
ii. Area/department where volunteer activity will occur
iii. Anticipated start/end dates
iv. Anticipated schedule
v. Supervisor’s name
vi. Nature of the volunteer services
2. Using the cover letter template, draft a cover letter to send with
the Agreement and Release, and mail the package to the volunteer.
3. When the Agreement and Release is received back, have executed by
appropriate UMD staff, make a photocopy for the volunteer and keep the
original in the departmental file.
4. General Information on Volunteer Agreements:
a. The information provided in these guidelines does not apply to
b. These guidelines do not apply to Without Salary (WOS) appointments.
For information regarding WOS appointments, contact your Payroll staff
person or Betsy Behning (218-726-6520, firstname.lastname@example.org).
c. Volunteers are not entered into HRMS.