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 Department of Human Resources & Equal Opportunity

Workers' Comp

Volunteers and UMD

Process for General Volunteer Agreements

Departments who occasionally use volunteers must follow this process for formalizing the relationship of volunteers at UMD and to address any potential legal issues surrounding the volunteer relationship.

1. Open the appropriate OGC Volunteer Agreement Contract:

a. Volunteer Agreement and Release

OR Volunteer Researcher Agreement and Release

b. Review the departmental responsibilities on the first page.

c. Enter the applicable information:

i. Volunteer name
ii. Area/department where volunteer activity will occur
iii. Anticipated start/end dates
iv. Anticipated schedule
v. Supervisor’s name
vi. Nature of the volunteer services

2. Using the cover letter template, draft a cover letter to send with the Agreement and Release, and mail the package to the volunteer.

Cover Letter Template

3. When the Agreement and Release is received back, have executed by appropriate UMD staff, make a photocopy for the volunteer and keep the original in the departmental file.

4. General Information on Volunteer Agreements:

a. The information provided in these guidelines does not apply to emeriti faculty.

b. These guidelines do not apply to Without Salary (WOS) appointments. For information regarding WOS appointments, contact your Payroll staff person or Betsy Behning (218-726-6520,

c. Volunteers are not entered into HRMS.

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The University of Minnesota is an equal opportunity educator and employer.
Last modified on 12/07/16 01:09 PM
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