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Volunteers Working Directly With Youth and/or Vulnerable Adults
The University of Minnesota Duluth has an obligation to provide a safe environment for youth and vulnerable adults* involved in University of Minnesota programs. And, we need to be able to provide documentation of volunteer placement for coverage under the University Indemnification and Defense of Employment policy. In order to accomplish both of these goals, and to help insure the selection and placement of qualified volunteers for University of Minnesota youth activities, additional screening beyond the Volunteer Agreement and Release will occur.
Who Will Be Screened?
Any prospective adult volunteer who will have access to children under 18 years of age or a vulnerable adult* during the course of his or her involvement with the University of Minnesota will receive additional screening. This screening will include a criminal background check, paid for by the department receiving the volunteer services. Volunteer applicants having used an alias (including maiden name) within the past 10 years will need a separate background check for each alias. The requirement for a background check will be waived if the volunteer provides documentation of an acceptable criminal background check within the previous two years.
*Vulnerable adults are persons 18 years of age or older who, regardless of where they live, are unable or unlikely to report abuse or neglect themselves because of their limitation(s) which is (are) caused by mental, physical or emotional impairment, or who are residents or patients of, or who receive services from, a state licensed facility.
Specific Processes Related to Volunteers who Desire to Work Directly with Youth and/or Vulnerable Adults
Departments who occasionally use volunteers must follow this process for formalizing the relationship of volunteers at UMD and to address any potential legal issues surrounding the volunteer relationship.
1. Open the appropriate OGC Volunteer Agreement Contract:
2. Print out all materials relating to the criminal background check found at http://www.d.umn.edu/umdhr/Policies/hiring/background/
The volunteer may not begin providing services until an acceptable criminal background check is received or prior report is verified (if volunteer has one less than 2 years old).
3. Using the cover letter template found below, draft a cover letter to send with the Agreement and Release and the background check materials. Mail the package to the volunteer.
4. When the materials are received back, have the Agreement and Release executed by appropriate UMD staff, make a photocopy for the volunteer and keep the original in the departmental file.
5. Print the Background Check Request Cover Sheet from the website listed under number 6. Send, with the background check materials from the volunteer, to Betsy Behning (Human Resources & Equal Opportunity, 255 Darland Admin. Building).
6. General Information on Volunteer Agreements: